Problems of organizational and legal support of electronic circulation of restricted information and informatization of document management processes

  • V. A. Fastovets  Candidate of Law, National Academy of Security service of Ukraine http://orcid.org/0000-0003-0787-8783
  • V. S. Syrtsov  National Academy of Security service of Ukraine
Keywords: electronic document management system, restricted information, secret record keeping, operational analysis, informatization, intelligence-driven organization.

Abstract

The purpose of the article. The authors of the article studied the problems of organizational and legal support of electronic circulation of restricted information as well as informatization of document management processes and analytical activities in modern conditions.

Scientific novelty. Problematic issues of introduction of electronic document management systems and informatization of document management process have been studied in the scientific research of many domestic and foreign scientists. However, problems of the introduction of electronic record keeping, which contains restricted information, these scientists have not been studied or considered in a rather fragmentary manner.

To achieve the goal of the article, the authors analyzed the provisions of the basic organizational and legal principles of electronic document management, exploitation of electronic documents, electronic identification, protection (including technical) information in automated systems, and accounting procedures, storage, processing and destruction of documents with restricted information, as well as the secrecy regime.

Conclusions. According to the results of the study, the current legislation defines the general principles and procedure for organizing work with electronic documents. These acts, inter alia, provide for the possibility of processing restricted information by means of automated electronic systems. At the same time, the existing legal framework does not sufficiently regulate the creation, processing, sending, transmission, receipt, storage, use and destruction of electronic documents that contain restricted information.

Taking into account the identified shortcomings of the legal regulation of secret electronic document management, it is proposed to establish the order of secret electronic record keeping and ensure appropriate secrecy during processing of restricted information in automated systems by a separate Government decree or by supplementing the relevant provisions of the Standard Instruction and destruction of documents and other material media containing official information approved by the Resolution of the Cabinet of Ministers of Ukraine of October 19, 2016 № 736, as well as the Procedure for organizing and ensuring the regime of secrecy in state bodies, local governments, enterprises, institutions and organizations, approved by the resolution of the Cabinet of Ministers of Ukraine of December 18, 2013 № 939.

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Published
2020-07-31
How to Cite
Fastovets , V., & Syrtsov , V. (2020). Problems of organizational and legal support of electronic circulation of restricted information and informatization of document management processes . Scientific Papers of the Legislation Institute of the Verkhovna Rada of Ukraine, (4), 88-95. Retrieved from https://instzak.com/index.php/journal/article/view/1834